Managing an event can actually be done effectively these days with the proper use of online collaboration tools. Even more complicated events, such as a concert featuring a number of different acts, can be handled easily.
Here’s a good post about online collaboration tools from Wikihow
Here are some ways from AJAXWorkspace in which you can use these tools to manage your concert event:
• Members of the organizing team can post suggestions as to which acts to invite. You may even have them post mp3 files and video files to introduce them to other members who are unfamiliar with them. You can have your team pick, choose, and vote on the acts to invite.
• Once you’re decided on the acts, you can then send them an offer to appear at your concert event. Your message can include details about your organization, the purpose of the event, and how much you’re offering in remuneration. The responses of the invited music groups can then be posted on the workspace whiteboard, so you know which ones will be attending. Alternate music acts from the previous list may then be invited along.
• You can then schedule the music acts and set them to perform within various time frames. You’ll then know who performs at what time.
• You can also start marketing and advertising the event. You may set your team workers spreading the news on Facebook while others distribute pamphlets in different clubs. The online tools can help you keep track as to where the pamphlets have already been distributed.
• You can also track ticket sales as well. You’ll be able to monitor the progress of the ticket sales and see where they sell most effectively. If some places in your area see low sales, you may want to increase your advertising presence there. You can check which advertising methods have been used, and you may suggest alternative advertising methods.
• You can also oversee budgetary concerns. You may track how much are spent as the planning continues, and you may see how your money is spent. As the setup for the event continues, you may change how you allocate your budget whenever contingencies arise.
• During the actual event, you can still see how things are going. You can have people at different areas of the concert venue and report on what’s going on. Your team members can post whatever concerns they have on your online bulletin board or forum. Other team members may then give suggestions and orders on how to respond to those concerns.
• Finally, you can use these tools to track how successful your event was. You can even check on how you did and see where you could have improved on your planning. You may then be able to do better next time.
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